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7 Factors Dentists Should Consider When Choosing Management Software


Choosing management software can be an intimidating task. There are hundreds of options to choose from, each with its different unique features. In the end, you must select one management software and learn how to use it.

Fortunately, choosing management software for your dental practice doesn’t have to be a complicated process. By closely looking at just seven things, you can easily find the right software for your practice.

These seven factors will help you evaluate new dental management software to optimize your dental practice’s success, whether you operate offices in one location or multiple branches.

1. The Software’s Functionality

As a dentist, your main goal is to give your patients the best possible experience and meet all their dental needs. The functionality of your newly selected management software solution is indispensably essential to helping you meet this goal. When choosing a management software, ensure you look at:

  • Your clinic’s workflow
  • Is it server-based or cloud-based
  • Ease of scheduling appointments
  • Accounting, billing, and receipting features

Evaluate your practice as it is currently and consider what you want and what could be improved. This will help you weigh your software options and choose one that meets your practice’s functionality needs. Remember that you’ll also need a software solution that meets both short-term and long-term plans for your dental practice.

2. Integrations

Different dental practices have different management needs and use varying technology tools. Examine the technology tools used in your practice and choose the ones you’d like to integrate into your new dental practice management system. Consider essential things such as:

  • Marketing tools
  • Digital imaging
  • Inventory management
  • The sharing of information between systems
  • Doctor-patient communication
  • Reporting tools

Most dental practices choose to integrate essential business functions with the new management software for efficiency. For example, combining your inventory management tools with your management software can help you easily view and analyze the inventory delivery process, thus improving efficiency.

3. Ease of Reporting

No dentist went to school and focused on reporting. Unfortunately, all dentists must keep a record of patients for continued care and compliance purposes. Looking for a management solution that makes it easier to report essential aspects of your patient care should be prioritized.

When looking at different management software features, consider software that offers you the freedom of various reports, actionable insights, and can produce usable data. A software’s ability to filter and sort out data within a report can mean improved efficiency.

The right dental practice management software will help you make practical business decisions while providing your patients with excellent care. It will do this by producing robust reports that will give you an in-depth look into what’s going on with your patients and the business aspect of your practice in just a matter of minutes.

You should also consider software with the unique ability to offer cross-location reporting if you run a practice with different branches in several locations.

4. Consider the Software’s User Experience

User experience integrates all other factors to consider when choosing the right software management for your dental practice. Below are essential questions to ask when shopping for a practice management solution:

  • How will each member of your team use the software?
  • Where can the software help make work easier?
  • How easy and convenient is it to use the software?
  • Does the software make daily functions such as reporting and scheduling appointments easier?

If your team can easily learn and quickly master the software, it will be more effective. The aim is to choose software that your team can quickly master with little oversight. Looking into ways each member will be using the software will help you choose the right one for your practice.

5. Great Customer Service

All management software providers have varying levels of customer support. Installing a new management software is quite an adjustment for your practice. Your team will have plenty of questions about how the software works.

Ensure you partner with a management software provider who offers additional support such as training, transitional support, and after-service support. If your team doesn’t know how to use the new software, it won’t benefit your practice in any way.

Look at all the available options for software and settle for the one that accommodates all your dental practice needs.

6. The Cost of the Software

When investing in updated or new software, the cost is an essential thing to consider. How much are you willing to spend on a management solution? When comparing software costs, ensure you choose one that fits your budget.

Numerous factors could potentially affect the cost of the software. Some of these factors include functionality, cloud or server-based, scalability, and updates. Continued support and data security could also affect its price.

When determining the budget for the practice software, look at its value. A high-value software could reduce loss, improve efficiency and boost profits. Spending more on such a solution is worth every penny as it could increase your overall ROI.

7. Is the Software Trusted by Other Dentists?

Talk to your peers in the same industry and find out what software tools they use. This is the best way to select trustworthy management software.

Looking up the software online will give you an understanding of how the software works. However, the only way to understand the software’s impact on a business is by speaking with people who have used it. You can start by checking verified user reviews online and ask other dental professionals.

Now You Know What to Look for When Choosing Management Software

Are you having trouble choosing management software for your dental practice? Considering the above seven things will make things a bit easier. It’s also essential to do some research before settling for specific software.

At Sowingo, we offer dentists a cloud-based dental inventory and eCommerce management solution that fits their needs. Our software allows dentists to monitor their supply levels, track all the merchandise, and purchase dental supplies efficiently. The software is designed for all dental practitioners, no matter your field of specialty.


From inventory management to purchase orders to spend and usage reports and more, our speciality is helping your dental practice stay organized. For more info on our product, feel free to book a demo so our sales team can answer all your questions.

Click Here to learn more about how Sowingo can help empower your practice.
Sowingo is also offering a FREE 14-day-trial – Check out how easy it is to manage your certifications.

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